LinkedIn outreach for recruitment and executive search firms
A recruitment firm wins a client the week a role becomes hard to fill. Re:Vault watches job posts at software, fintech and IT services companies of 51 to 500 people and writes to the talent lead about the exact role that has stayed open.
The market, measured
Counted in the Apollo people database on 22 October 2026: people whose title contains Head of Talent Acquisition, Talent Acquisition Manager and Head of Talent, at companies tagged software, saas, fintech and information technology & services, with 51 to 500 employees, where both the person and the company sit in the US, the UK, Germany, France and Spain. Each count uses the exact title phrase.
| Country | People |
|---|---|
| United States | 1,713 |
| United Kingdom | 564 |
| Germany | 286 |
| France | 304 |
| Spain | 93 |
Who buys and why
Who recruitment and executive search firms write to.
| Title | People | Why they answer |
|---|---|---|
| Head of Talent Acquisition | 401 | Owns the hiring plan and the agency list, and adds a firm when a role type keeps slipping. |
| Talent Acquisition Manager | 2,127 | Runs the searches day to day and knows which roles have stalled. |
| Head of Talent | 992 | Leads talent in smaller companies where one person covers acquisition and briefs agencies directly. |
Reasons to write
- Role open for 45 days or moreA stalled role is the clearest reason to bring in a specialist.Where we find it: The same job post still live after six weeks
- Hiring in a new countryLocal market knowledge is what an agency sells best.Where we find it: Job posts in a country where the company builds its first local team
- Senior role postedLeadership searches justify a retained fee and a proper brief.Where we find it: Head of, director and VP roles on the careers page
- Funding roundNew money turns into a hiring plan within weeks.Where we find it: Funding announcements in the last 90 days
A first message
276 characters. Names invented, fact and source as we would use them.
How we run it
Recruitment outreach works on the specific role, so every message names one open job and offers candidates for it.
The talent lead is the first contact. The hiring manager for the role gets a message only when the talent lead has had a week to answer.
Operated: $2,000 a month. Your own assistant on our stack: from $199. Plans · pacing rules.
Questions
How do recruitment agencies get clients through LinkedIn?add
By writing to the talent lead about one specific role that has stayed open, and offering candidates for it. The job post gives the fact and the brief.
Should a recruiter message the hiring manager or the talent team?add
Start with the talent team, which owns agency relationships, and go to the hiring manager second if the first message stays unanswered after a week.
Which hiring signals matter most for agencies?add
Roles open for more than 45 days, senior roles, hiring in a new country and recent funding.
See your own market in the workspace
Enter your work email. Your workspace opens with your first buyers and messages ready in a few minutes, then you pick the level.